Show Rules and regulations
Sponsoring and exhibiting contracts must be received by August 1, 2018 to be included in the conference program.
Terms and Conditions
Sponsors and exhibitors understand and agree to abide by all rules and regulations, including any previous issued and/or any updated or revised policies.
Booth personnel refers to those employees of an exhibitor who are assigned to work the exhibitor's booth during the conference. Trade show, exhibition, event, show, Resource Recycling Conference and Resource Recycling 2018 refer to the Resource Recycling Conference as the context requires. Host hotel and Hyatt Regency at The Arch refers to the owner of the facility in which the Resource Recycling Conference is being held. Show management and Resource Recycling, Inc. refers to the company of whom owns the conference and trade show.
Admission to the Trade Show
No person under the age of 16 years old will be admitted in the exhibit hall during the installation and dismantling periods. All persons in the exhibit hall must have proper registration credentials.
The conference sessions, trade show and food/beverage functions are limited to attendees who have registered to attend the conference. Sponsor and exhibitor personnel are required to register for the conference and wear badges throughout the show.
Conference management reserves the right to withdraw the use of a badge used to gain admission to the exhibit hall by any person other than the one for whom it was assigned. Conference management reserves the right to refuse to admit and eject from the conference and exhibit hall any objectionable or undesirable person or persons; and on the exercise of this authority, the exhibitor, for himself, his employees and agents, hereby waives any right and claim of damages against show management, Resource Recycling, Inc. and the host hotel.
Reserving and Contracting Exhibit Space
The application for sponsorship and/or exhibiting must be completed in its entirety and full payment received to be considered final. The receipt and acceptance by the Resource Recycling Conference of the signed application/contract accompanied, by payment for sponsorship and exhibit space, will constitute a binding agreement for the right to use the space allocated. In the event of fire, strikes, war or other acts of nature rendering the exhibit area unfit or unavailable for use, this contract will be voided. Completion of application constitutes that the exhibiting company and its representatives agree to abide by all the terms and conditions listed in the exhibit rules and guidelines.
Assignment of Exhibit Space
Assignment of exhibit space is based on a priority point system. The priority point system is designed to recognize organizations for their past and present support of the Resource Recycling Conference and to encourage new organizations to participate. Priority points are awarded for each year of participation as an exhibitor and/or sponsors and will be used to determine the order in which space will be assigned in the exhibit hall. In the event that more than one organization has the same number of points, priority for those organizations will then be determined in order of which contracts are received. Priority points are only awarded upon full payment of the exhibitor and/or sponsorship fees. The Resource Recycling Conference will make every effort to make assignments to preferred booth locations. If preferred space is not available, the Resource Recycling Conference will assign the next best available space. The Resource Recycling Conference reserves the right to use its sole discretion to relocate or reassign exhibit booths at any time for the overall benefit of the conference, such as separating competitors, or to accommodate revised floor plans. Specific booth assignments are not final until payment in-full has been received and confirmed in writing by the conference manager.
Priority Points are awarded as following:
• Four points for each year organization participated at a platinum level sponsor
• Three points for each year organization participated at a gold level sponsor
• Two points for each year organization participated at a sliver level sponsor
• One point for each year organization participated as a bronze or lower level sponsor
• One point for each year organization has exhibited only
• Additional points for placing advertisements in Resource Recycling, Plastics Recycling Update and/or E-Scrap News
To maintain priority points, all exhibiting and/or sponsoring organizations are required to participate once as an exhibitor and/or sponsor in a two-year period. If a year is skipped, the exhibitor and/or sponsor will retain all earned points to date, but will not earn additional points. If there is no participation in a two-year period, all priority points are forfeited. All exhibiting and/or sponsoring organizations are responsible for following all rules, regulations, guidelines and polices presented. Violations by individuals representing participating organizations will be cause for forfeiting all priority points.
Final booth assignments will be announced September 2018.
Notification of booth space cancellations must be in writing and received on or before September 1, 2018. Notification can be mailed to Resource Recycling, Inc, PO Box 42270, Portland, OR 97242 or faxed to 503-233-1356. Any cancellation of booth space for any reason is subject to a $250 processing fee. No refunds provided after September 1, 2018. There will be no refund for exhibitors who for any reason do not exhibit at the conference and have not submitted a written cancellation request prior to the deadline outlined above. No refunds provided for sponsorship cancellations.
Booth Construction and Display Guidelines
All aisle space belongs to the Resource Recycling Conference. There shall be no obstruction in the aisles. No exhibitor will be allowed to extend beyond the booth space purchased and assigned.
Signs, booth structures, apparatus, lighting fixtures and equipment should not interfere with the view of adjoining booths nor exceed 8' in height or taller. Helium balloons are prohibited. Noise level on sound systems, recorders, speakers, live presentations, music, video, etc shall be maintained so as to not disturb other exhibitors.
All exhibitors must comply with city fire, building and electrical codes and regulations. All electrical work must be ordered through the show contractor or facility.
Conference management reserves the right to request, at any time before or during the conference, samples of promotional literature and/or booth display layout before the exhibitor will be eligible to participate or continue in the exhibition. Resource Recycling Conference, in sole discretion, reserves the right to determine which forms, products and/or display layouts are appropriate, and to refuse, cancel or restrict any applicant or exhibit. If conference management decides that any of these do not meet its standards or are not suitable, then the exhibitor must, at once, comply with the management demands and/or withdraw. Exhibitor engaging in objectionable methods shall be subject to eviction without refund.
All print and electronic advertisements, as well as company's marketing material and booth display are subject to approval by Resource Recycling, Inc., which reserves the right to reject or cancel any ad at any time if the ad does not conform to the editorial or graphic standards of the magazine, newsletter and/or electronic newsletters as determined by the Publisher.
Representatives of non-exhibiting firms will not be permitted to demonstrate their products or distribute advertising material in the trade show or conference. Exhibitors will not be permitted to demonstrate their products or distribute advertising materials outside of their assigned booth space. Sponsors may distribute advertising materials at their assigned sponsored event (i.e., lunch, refreshment breaks, reception).
Exhibitors shall not bring upon the premises of the Hyatt Recency at The Arch any exhibit, equipment or vehicle that, in the judgement of show management and host hotel, would be or might be dangerous to persons and/or property.
Shipping and Handling
Exhibitor shall be liable for all storage as well as shipping and handling charges.
Subletting of Space
No exhibitor shall assign, sublet or share the whole or any part of its assigned space without the written approval by conference management.
Show management reserves the right to use any exhibit space unoccupied by 5:30 pm CST on Monday October 22, 2018.
Liability and Security
Exhibiting company agrees to assume all responsibility for any loss or injury related to their booth, and that they shall indemnify and hold harmless the Resource Recycling Conference, Resource Recycling, Inc. and company owners and employees as well as the Hyatt Regency at The Arch and the Hotel’s owners, managers, subsidiaries, affiliates, employees and agents from all liability in which may ensue, for any cause. The exhibit hall will be secured, to the extent possible, during those hours when the exhibit hall is not open to the public and attendees. However, the conference cannot guarantee against loss, damage or injury of any kind. Be advised, exhibitor should not leave valuables unattended during set-up, exhibitor hours and after show hours, and/or dismantling. Exhibitors are solely responsible for the security of their exhibit and equipment. Exhibitors understand that Resource Recycling, Inc. nor hotel parties maintain insurance covering the exhibitor’s property and it is the sole responsibility of the exhibitor to obtain such insurance.
Exhibitor shall, at its sole cost and expense, procure and maintain through the term of this contract comprehensive general liability insurance against claims for bodily injury or death and property damage occurring in or upon or resulting from activities conducted on the premises of the Hyatt Regency at The Arch, the facility leased for the Resource Recycling Conference. Such insurance shall name Resource Recycling, Inc. and Hyatt Regency at The Arch as additional insured's.
Sponsor and exhibitor agree to indemnify and hold harmless show management from and against any and all claims, losses, liabilities, actions, suits, demands, damages, costs and expenses, made by anyone including but not limited to exhibitor personnel, Resource Recycling Conference attendees and/or other sponsors and exhibitors arising out of or relating to any alleged personal and/or economic injury caused by the sponsor and/or exhibitor while attending and/or working at the Resource Recycling Conference.
Show Management / Producer
Resource Recycling, Inc.
PO Box 42270
Portland, OR 97242
GES - Global Experience Specialists
7000 Lindell Rd.
Las Vegas, NV 89118
Social Functions and Meetings
Any social function and/or meeting held in the public space (includes meeting rooms, ballrooms, hotel outlets, etc) of the Resource Recycling 2018 host hotel(s) must be approved by conference management. Most social functions are not restricted, with the exception of the request that these functions do not take place during official scheduled conference and trade show times, including the receptions.
Resource Recycling 2018 has secured a few small meeting rooms for sponsors and exhibitors to meet with clients, potential clients or colleagues in a private setting. To reserve one of these meeting rooms, speak to one of the conference representatives at the conference registration desk on-site. There is a two hour time limit on each meeting.